- MAKING A BOOKING
You can book with us in three ways.
(A) Use this website to find the tour and date your wish to buy and pay either the deposit or the full tour price.
(B) Provide us with the relevant booking details as requested including credit card details.
(C) By giving us your details and indicating your desire to book with us you will be deemed to have accepted the terms and conditions of our contract.
2. THE CONTRACT BETWEEN US
Your contract is with Explore Nordic ehf. and all bookings are subject to these booking conditions.
The terms and conditions of this Contract are detailed on the following pages. With bookings for more than one person, the person who makes the booking (the ‘party leader’) in accordance with 1 above, accepts responsibility for making all payments to us for all members of the party. All information and documents will be sent to the party leader who will be responsible for keeping the other members of the party fully informed.
Your Contract will come into effect when we send you written confirmation accepting your booking. This is then deemed a binding agreement between both parties. It is important that you read the written confirmation carefully and raise any queries immediately. Your booking confirmation and other holiday documentation constitute a legal contract and must be kept safely.
3. DEPOSITS AND TERMS OF PAYMENT
At the time of making a booking you will receive a Tax Invoice and you will need to arrange to pay us an initial deposit of 35% of the total tour charge. The balance of your payment should be made to reach us not less than 60 days before departure if booking a multi-day package tour or 30 days for a one Day Tour. If you book within 8 weeks of departure, full payment should be made at the time of making the booking. DalPay Retail is the reseller of services provided by Explore Nordic. dalpay.is +1877-8657746 will appear on your card statement.
PLEASE NOTE: Your tour may be cancelled if you fail to make payment on time.
4. PRICES & SURCHARGES
All prices are quoted in Euros (EUR) and include Icelandic VAT of 11%. The prices that appear on this web site are valid at the time of publication in March 2016. The Company reserves the right to change prices at anytime after publication. Should changes occur you would be notified at the time of booking. Bookings for which deposits have already been received will not be subject to price modification, except as specified.
5. CHANGES BY YOU
You may add extra members to your party at any time, providing that you have first checked with us and we are able and willing to accept the additional person for that tour. If you wish to change your booking in some way we will do our best to comply with your wishes. However we cannot always guarantee that this will be possible.
6. CANCELLATION BY YOU
If you or any member of your party cancels, you may replace him with a new member at any time with our approval subject to payment of an amendment charge as above. However if you are unable to find a replacement satisfactory to us for someone who cancels, we must impose cancellation charges to cover our estimated costs. These cancellation charges are expressed in the table below as a percentage of the total holiday cost. The person who signed the Booking Form must notify all cancellations to us in writing and charges apply from the date that this notification is received at our offices (not the date of your letter or the date you post it). If you do wish to replace a cancelled party member, please notify us as soon as possible. In any event we require notice at least 21 days before departure.
Day Excursions Only – Cancellation Parameters
|Period before scheduled departure within||Cancellation charge as percentage which notification is received of total holiday cost|
|30 days before departure||Deposit – only if any fees have not been incurred|
|21 days before departure||Deposit – only if any fees have not been incurred|
|7 days before departure||50%|
Some reasons for cancellation are covered by travel insurance policies. In such cases the Insurance Company will refund the total cancellation charge less the insurance premium and the policy excess.
We strongly recommend that you purchase travel insurance.
7. CHANGES BY US
A) Minor Changes. The arrangements made for the tours described on this web site are made many months in advance and therefore we must reserve the right to make changes when and where necessary. Changes are in most cases, minor ones that may include but are not limited to the withdrawal of certain facilities.
B) Major Changes. Sometimes it may become necessary to make major changes to a holiday and such would include changes in departure times of more than 12 hours, changes of accommodation to one of a lower classification, a change of resort to one in a substantially different area to the one booked.
C) If any change, which would substantially alter a holiday, is made within 70 days of scheduled date of departure, for reasons other than those, which are beyond our control, we will offer you reasonable compensation or a credit towards an alternative holiday. Should you decide not to accept the changes you are entitled to cancel your booking completely and we will refund all of the money which you have paid to us.
D) No major changes will be made within 2 weeks of departure unless for reasons beyond our control. Compensation payments do not apply if changes are made as a result of such circumstances.
Special Note: circumstances beyond our control include such things as war, threat of war, riots, civil strife, industrial disputes, terrorist activity, natural and/or nuclear disaster, fire or adverse weather conditions.
8. CANCELLATION BY US
There are very rare occasions when it becomes impossible to run a particular tour and therefore necessary to cancel it completely. Such situations do not occur very often but we must reserve the right to do so at our discretion. If this does occur you will be offered an alternative tour or a full refund.
9. SPECIAL REQUESTS
We are unable to accept ‘conditional bookings’. You are quite welcome to make special requests but we cannot guarantee that they can be fulfilled. If you have any special requests or requirements we will do our best to pass details on to the appropriate persons, provided that they are clearly noted on your Booking Form at the time that your booking is made. We must point out that failure to fulfill a special request cannot be considered as a breach of contract on the part of the Company.
10. EXCURSIONS AND OTHER ACTIVITIES
A range of excursions and other activities can usually be purchased in advance, some activities are provided without charge. These may vary according to demand and other circumstances. We cannot guarantee that any particular excursion or activity will be offered for any given tour, and compensation would not be paid in such circumstances. We also may refuse at our absolute discretion to accept a guest on an excursion or activity.
If the behavior of any member of any party is considered likely to cause offence, danger, damage or distress to others, we reserve the rights at all times, to cancel or terminate a tour completely. If for example a coach driver, accommodation owner, or senior member of our staff considers that the behavior is unacceptable they are authorized to terminate a holiday whenever and wherever necessary. If this situation arises, our responsibility will cease and we will not be obliged to cover any expenses which may be incurred on the part of the party and neither will we consider or accept any claims for compensation whatsoever. We will also be within our rights to impose cancellation fees.
12. PROBLEMS WHILE ON TOUR
We do everything possible to ensure that your tour arrangements run smoothly, however if any sort of problem arises you should report it as quickly as possible to our representative or so that efforts can be made to rectify matters to your satisfaction. Many problems can be resolved on the spot, but if for some reason our representative is unable to resolve matters, the person who signed the booking form should write to our Head Office within 30 days of return from the holiday, explaining the problem fully, It is not necessary for any member of the party other than the person who made the booking to write to us.
If you have a complaint about your tour which is not reported to our representative, but which could have been resolved had the issue been raised in transit, we cannot accept liability for compensation if you complain after returning home.
13. WEB SITE DESCRIPTIONS
The descriptions on this web site are based on our experience and knowledge gained from regular visits, as well as from information supplied by others. However, circumstances can change, and we reserve the right to change any web site particulars before you book.
Photographs have been chosen to depict our tours and destinations as accurately as possible. Photographs of a more general nature however have not necessarily been taken at the resorts or destinations featured in this web site.
13. USE OF YOUR PERSONAL INFORMATION
Explore Nordic collects and uses your personal information to operate site and deliver the services you have requested. Explore Nordic also uses your personally identifiable information to inform you of other products or services available through Explore Nordic and its affiliates. Explore Nordic may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.
Explore Nordic does not sell, rent or lease its customer lists to third parties, however, may from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party. In addition, Explore Nordic may share data with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties are prohibited from using your personal information except to provide these services to Explore Nordic, and they are required to maintain the confidentiality of your information.
Explore Nordic does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.
Explore Nordic ehf. shall not be held responsible for any loss or damage to luggage or personal effects, and/or damage resulting either in death or personal injury, which may arise whilst travelling on tour.
All transportation, both land and sea is subject to terms and conditions of the company providing the transport. Some of which limit or exclude liability. These terms and conditions are available from the carriers concerned on request.
Again we strongly recommend you purchase some form of travel insurance. Please ask us for details if required at [email protected]